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MCP-2018-10 - Project Coordinator

Closing Date: 2018-12-31
Department: Special Projects
Company: Magil Construction
Location: Burnaby, BC


Magil Construction Pacific Inc. Is currently seeking an experienced Project Coordinator to complement our Burnaby Team. The successful candidate will report to the Project Director or their designate.

Responsibilities: The successful candidate will assist in the following activities : 

  • Estimating
    • Conduct a detailed analysis of the contract documents and specifications, to determine overall project requirements (bonding, insurance, etc.) and identifies any associated risk factors.
    • Complete a full quantity take-off of all labor, equipment, and materials required to complete the project as per contract drawings and specifications.
    • Establish a critical path schedule on the estimated milestone progress dates and completion timelines in order to meet the contract completion dates
    • Solicit pricing from subcontractors and suppliers for labor, equipment, and materials.
    • Complete a final cost estimate of a project, incorporating all subcontract quotations, labor, material, and equipment including OH&P margins, for review by the Senior Estimator.
    • Assists in the preparation of the final tender documents for Submission.
  • Trade Tendering
    • Prepare Bid Packages/Trade Contract scope of work
    • Prepare Invitations to Bid, Bid solicitation and follow-up
    • Complete final review of received Tenders and prepare Recommendations for Award
  • Contracts
    • Complete post tender review including Bid Review Minutes for inclusion into the Trade Contracts
  • Change Management
    • Preparing and coordinating Prime Contract Changes and issuing Trade Contract Change Orders
  • Project Financials
    • Review the Project Budget and prepare month-end reporting
    • Prepare Applications for Payment
  • Scheduling
    • Review, update and maintain the Project Schedule
  • General Correspondence
    • Review, coordination, and distribution of general project correspondence including, Site Instructions, Inspection Reports, Field Notices, Etc.
  • Record Keeping
    • Organize and file all project documents (both hard and soft files)
  • Request for Information
    • Review, coordination, distribution, and follow-up of all Requests for Information.
  • Meeting Minutes
    • Preparation and distribution of Minutes of Meeting including Consultant Meetings, Trade Meetings, and Safety Meetings.
  • Submittal Packages
    • Solicitation, Coordination, and distribution of all required Submittals including Shop Drawings, Samples, Mock-ups, Etc.
  • Project Close-out
    • Solicitation and Coordination of all required Project close-out documents including Occupancy Documents, As-built drawings and Operations and Maintenance Manuals.  


  • Minimum 2-year degree/diploma in a construction related discipline
  • Minimum 2 year’s experience in commercial, institutional or residential construction
  • Excellent verbal and written communication skills
  • Knowledge of different construction contracts, methods, sequencing, potential problems, and timelines
  • Knowledge of relevant construction BC law and building codes
  • Ability to understand engineering/construction plans/specifications and employ construction methods and procedures.
  • Ability to establish a good working relationship with many different people, including owners, managers, designers, supervisors, and tradespeople
  • Ability to multi-task and prioritize
  • Ability to be flexible and work in fast-paced environments
  • Experience putting together estimates for commercial, institutional & residential projects including tenant improvements
  • Ability to identify risk associated with contract/project documents
  • Intermediate knowledge of the principles involved in bid preparation, including quantity take-off procedures, sub-trade procurement, scope analysis, pricing and bid closing procedures
  • Working knowledge of On Screen Take-off (OST) software
  • Working knowledge of GradeBeam software
  • Proficiency using Microsoft Office software including Excel and MS Project and other PM operational systems
  • LEED® accreditation would be an asset

You will have the ability to work with a team of individuals who are passionate about what they do and to receive encouragement and support for your individual career goals. There is a comprehensive employment package associated with the job and an attractive base salary.

Note: the above description of employment responsibilities is not intended to be all-inclusive. The employee may be required to perform other related duties as negotiated to meet the ongoing needs of the organization.

THIRD PARTY RECRUITERS: We are not currently seeking opportunities to sign contracts with new third-party recruitment firms.


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